Feb 15, 2023
In this episode, Dennis is joined by Laura Farley Digital Curation Librarian at the People’s Archive at DC Public Library to discuss organizing and preserving your organization's digital files. Laura shares her digital preservation mantra, start small, start now.
https://www.linkedin.com/in/lauramfarley/
What is digital preservation?
Best practices
Concepts:
Inventory: Documents, usable, available, scalable, current
Use familiar software, be consistent, comprehensive, and concise
You choose the level of detail
You can’t and don’t want to keep everything - storage can be cheap but management is not
How to select: Review and prioritize, define, document, implement
Identify: what do you have
Select: what to preserve
File format, access
Access needs: online, near-line, offline storage, -- it depends on how quickly you need to access your files.
Cost: what resources do you have, should you build, buy, or join in a collaboration with others with similar needs?
Quantity (size and number of files)
Expertise: What are the skills required to manage your digital objects and do you have these or need to pay for them
Reliability: is the storage well reviewed, well supported
How many copies? A minimum of 2
3-2-1 Rule
Example: 2 external hard drives, Cloud storage (not Facebook)
Example: 2 external hard drives (1 stored off-site), Computer
key takeaways from today’s show:
Identify: what do you have
Select: what to preserve
Store: long-term storage of materials
Multiple storage types and locations
Resource & Best Practices Guidelines:
Library of Congress Digital Preservation Outreach & Education
Library of Congress Sustainability of Digital Formats
https://www.loc.gov/preservation/digital/formats/index.html
Tools & Templates
Filelist Creator
https://www.sttmedia.com/filelistcreator-faq
Jennifer Ferretti’s Retention Schedule
https://docs.google.com/spreadsheets/d/1XO1XNavZnidmcR2kDBN2lCqsoM-GYqfxg6QcP5qCaW0/edit?usp=sharing
Jennifer Ferretti’s Metadata for Personal Digital Archiving
https://docs.google.com/spreadsheets/d/17KMvZMuNeGT2hv9TyZXgHZ-QSap-vd6NXPa1frPoHHM/edit?usp=sharing
Maryland Institute College of Art - Batch Embed Metadata in Adobe Bridge Cheat Sheet
https://docs.google.com/document/d/1zLB-K9KWOJITqmVC-upA7zoJzuunaPcDiwp8rq11QTw/edit?usp=sharing
Copyright
United States Copyright Office Works Not Protected by Copyright
https://www.copyright.gov/circs/circ33.pdf
Society of American Archivists Selected Copyright Resources
https://www2.archivists.org/groups/intellectual-property-working-group/selected-copyright-resources